What the Firmenza health report checks, and what it does not
The findings the free check can produce, where the data comes from, and its limits.
Updated
The Firmenza health report reads the public part of a SAM.gov record through SAM.gov's Entity Management API and says whether the registration is active, when it expires, whether it could be found and what is missing. It does not check size, affiliation, eligibility or your certification answers, and it cannot see inside your SAM.gov account.
Where does the report's data come from?
Everything on a report comes from the public tier of SAM.gov's Entity Management API — the same information anybody can search for. We read it through the published interface, never by driving a browser and never from inside anybody's account.
That means two things. The report only ever sees what an entity has chosen to publish, and it never sees the parts of a registration that are held privately: taxpayer details and how the government pays you are in a tier of the API the report does not request, has no field for, and could not display.
The report is a rules-based reading of that record. It contains no text written by a language model, and it says so on the page.
What does the health report check?
The headline: whether the registration is active on the public record, and the date it expires. That date drives the timeline, the reminders, and the calendar file.
Whether the record could be found at all. An empty result is reported as no public record, or an entity that has opted out of public display — never as a verdict about whether a business is registered.
Whether the registration is for all awards or for financial assistance only, which changes what the entity can be considered for.
Whether the record carries an exclusion entry, which is a government decision that stops an entity or a person from receiving federal awards for a period.
Housekeeping that quietly causes trouble later: whether any NAICS codes are listed, whether a point of contact is listed, whether business types are listed, and whether the mailing address differs from the physical one. The last of those is informational — plenty of businesses have a perfectly good reason — and it never drags a healthy registration out of the green.
What does it not check?
Whether your business counts as small. A size standard is attached to each NAICS code, and whether a business meets it is worked out from its own receipts or employee counts under rules that decide which years to average and which affiliated businesses to count. None of that is on a public record, and none of it is something software should tell you.
Affiliation, ownership and control, your eligibility for any socioeconomic category, whether an exclusion entry concerns you or somebody with a similar name, and anything to do with lobbying. These are the questions where a confident wrong answer does real damage, so we explain the terms and point you at someone who can look at your facts.
Whether your answers to the representations and certifications are right. We never pre-fill, default, suggest or pre-check one. Each is your statement to the government, made under penalty of law.
Anything happening inside your SAM.gov account. Firmenza cannot see it. A report describes the public record as it stood when we read it, and the time it was read is printed on the page.
What do the colors mean?
Red means something is blocking or likely to block: an expired registration, a status that is not active, an exclusion entry. Amber means a date is approaching or something is missing that will matter at renewal. Green means nothing on the public record needs attention today. Blue is informational — worth knowing, not worth worrying about.
One deliberate quirk: the color of the pill and the word on it can disagree. A registration can be active and still carry an exclusion entry, which is red. When that happens the report says in words which item made it red, above the fold, rather than leaving you to hunt for it.
What should I do with a report?
Share it. The link is meant to be sent to your accountant, your counselor or whoever renews the registration, and the report reads the same for them as it does for you. It is not indexed by search engines.
Print it or save it as a PDF from the report page if somebody wants it on paper; add the expiration date to your calendar from the same place.
Fix what needs fixing on sam.gov yourself, at no cost.
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Check your own record
The free health check reads the public SAM.gov record and tells you what it says — status, expiration date, and what is worth a second look.